Privacy Notice

Home
Privacy

Welcome to the website of Eisenführ Speiser Patentanwälte Rechtsanwälte PartGmbB. This privacy notice gives you an overview over how, to what extent and for what purpose personal data are collected and used by Eisenführ Speiser.
If you have any questions in this regard, please do not hesitate to ask us. To contact us, please use the contact details provided in this privacy notice or in the disclaimer.

I. Responsible entity

The entity responsible for the collection, processing and use of your personal data within the meaning of the General Data Protection Regulation (GDPR) is

Eisenführ Speiser Patentanwälte Rechtsanwälte PartGmbB
Am Kaffee-Quartier 3
28217 Bremen
Tel. +49 421 3635-0
Fax +49 421 3378788
mail@eisenfuhr.com

II. Data protection officer

Eisenführ Speiser has designated an external data protection officer who can be reaching using the following contact details.

Eisenführ Speiser Patentanwälte Rechtsanwälte PartGmbB
Attn. Data Protection Officer
Am Kaffee-Quartier 3
28217 Bremen
Tel. +49 421 3635-0
datenschutz@eisenfuhr.com

III. Use of personal data

A. For managing individual clients

In order to manage individual clients, we collect, store and process electronically the data of any persons involved which you have made available to us and which are necessary for the performance of the respective tasks pursuant to Article 6 (1) (a) and (b) GDPR. These data include the names, contact details, address data as well as any task-related information relating to the content of the respective matter.

Service providers in countries like the USA, or in the Member States of the European Economic Area are subject to data protection which generally does not protect personal data to the same extent as in the Member States of the European Union. For that reason, data are transferred to third countries outside the European Union/European Economic Area only on condition that

1. you have granted us your explicit consent to do so in accordance with Article 6 (1) (a) GDPR or

2. that

such transfer is necessary, pursuant to Article 6 (1) (f) GDPR, for the establishment, exercise or defence of legal claims and there is no reason to assume that you have an overriding legitimate interest in your data not being transferred,
there is a legal obligation on us to transfer such data, pursuant to Article 6 (1) (c) GDPR, or
this is permitted by law and is necessary for the performance of a contract to which you are party, pursuant to Article 6 (1) (b) GDPR,

and, insofar as your data are processed in a country which is not acknowledged as having as a high level of data protection as the European Union, we safeguard by means of contractual arrangements or other generally accepted instruments that your personal data are adequately protected.

B. Visiting our website

Our website can generally be used without entering personal data. If any personal data (e.g. names, addresses or email addresses) are entered on our website, this is always done on a voluntary basis as far as possible. No such data will be disclosed to third parties without your express consent.

Log files
When you access our website at www.eisenfuhr.com, the browser used on your device will automatically send information to the server hosting our website. This information is temporarily stored in a “log file”. The following information is gathered without involvement on your part and stored for seven days at the most until it is automatically deleted:

the IP address of the computer requesting access
the date and time of access,
the name and URL of the accessed file,
the website from which access was made (referrer URL),
the browser used, the operating system on your computer and the name of your access provider.

Said data are processed by us for the following purposes:

to ensure that smooth connection to and operability of the website,
to ensure that our website is convenient to use
to analyse the security and stability of the system and
for other administrative purposes.

The legal basis for temporary storage of such data is provided by Article 6 (1) Sentence 1 (f) GDPR. Our legitimate interest ensues from the data gathering purposes listed above. In no event do we ever use the collected data to draw conclusions about you as a person.

Cookies
Your attention is drawn to the fact that cookies (session cookies) are used on our website. Use of our website is also possible without cookies.
Cookies are small text files that enable specific information relating to the user to be stored on the user equipment while using our website. Cookies make it possible not only to determine the frequency of use and the number of users of the website and to analyse usage behaviour, but also to enhance website security to make our online service user-friendly.
By using our website, you agree to the use of cookies and to the collection, storage and use of cookies as non-personal usage data.
You can also prevent cookies being created, by deactivating the acceptance of third-party cookies in your Internet browser.

Secure data transfer
Your personal data are transferred to our in encrypted form only.
We use the SSL (Secure Sockets Layer) coding system for that purpose. We also ensure that your data and systems are protected in the best way possible, by technical and organisational measures on our website, against unauthorised access to, modification of, or dissemination of data by unauthorised persons.

Matomo
This website uses Matomo (www.matomo.org), an open-source analytics tool, to general statistical analyses of website usage. This is done with the aid of cookies (persistent cookies) – see also the section above on cookies. This enables us to optimise the website for you and to make it more user-friendly. Matomo stores the collected data in a database. The analyses generated by Matomo are fully anonymised and do not enable individual persons to be identified. IP addresses are rendered unrecognisable, in compliance with statutory provisions, before they are entered into the database. The stored data are not linked to other sources of data, nor are such data passed to third parties.

Google Maps
This site uses the map service Google Maps. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. To use the functions of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transmission. Google Maps is used in the interest of an appealing presentation of our online offers and to make it easy to find the places we indicate on the website. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO. Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a DSGVO; the consent can be revoked at any time.

Google Web Fonts
This site uses so-called web fonts provided by Google for the uniform display of fonts. When you call up a page, your browser loads the required web fonts into its browser cache in order to display texts and fonts correctly. For this purpose, the browser you are using must connect to Google's servers. This informs Google that your IP address has been used to access this website. The use of Google WebFonts is based on Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the uniform presentation of the typeface on his website. If a corresponding consent has been requested (e.g. consent to the storage of cookies), the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a DSGVO; the consent can be revoked at any time. If your browser does not support web fonts, a standard font from your computer will be used. Further information on Google Web Fonts can be found here.

Gstatic (Google Static)
This site uses the Google Static service. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. Gstatic.com is a domain of Google for the delivery of static content (images, CSS, JavaScript). The purpose is to improve network speed for users and reduce bandwidth usage to make browsing more efficient. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO. Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a DSGVO; the consent can be revoked at any time.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here and here.

More information on the handling of user data can be found in Google's privacy policy.

Note on data transfer to the USA
Among other things, tools from companies based in the USA are integrated on our website. If these tools are active, your personal data may be transferred to the US servers of the respective companies. We would like to point out that the USA is not a safe third country in the sense of EU data protection law. US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. intelligence services) process, evaluate and permanently store your data located on US servers for monitoring purposes. We have no influence on these processing activities.

Change your cookie consent

C. Contacting us

When you contact Eisenführ Speiser (by email, for example), details of the user (e.g. name, contact details, applicant data) are stored in accordance with Article 6 (1) (a) for the purpose of processing the enquiry and in the event that follow-up questions arise. In the case of applicant data, these are stored in accordance with statutory stipulations and are erased in conformity with the applicable retention periods.

On our site we also offer information for download, which you can access via an access link after entering your contact details (in particular name, surname, e-mail address). We process your personal data to provide the download link in order to send you further information on similar content by e-mail in the future. The legal basis for the processing is your consent according to Art. 6 para. 1 lit. a). You can revoke your given consent at any time.

D. Online application / Terms of use of BITE GmbH

The protection and confidential handling of your personal data during the application process is of great importance to us and to the company BITE GmbH, with which Eisenführ Speiser Patentanwälte Rechtsanwälte PartGmbB has concluded a processing agreement and which acts on our behalf. In the following, we explain what data we collect during the application process and how it is further processed. In addition, this compilation contains further data protection information on so-called data subject rights in accordance with the provisions of the General Data Protection Regulation. For further information on the storage of data when visiting our websites, in particular with regard to technical usage data, we refer to our general data protection declaration.

D.1. Designation of the processing activity

Collection and processing of personal data in connection with personnel selection procedures.

D.2. Name and contact details of the data controller within the meaning of Art. 4 No. 7 DSGVO

The person responsible for the processing is

Eisenführ Speiser Patentanwälte Rechtsanwälte PartGmbB
Am Kaffee-Quartier 3
28217 Bremen
Tel. +49 421 3635-0
Fax +49 421 3378788
mail@eisenfuhr.com

D.3. Contact details of the data protection officer

Eisenführ Speiser Patentanwälte Rechtsanwälte PartGmbB
Attn. Data Protection Officer
Am Kaffee-Quartier 3
28217 Bremen
Tel. +49 421 3635-0
datenschutz@eisenfuhr.com

D.4. Purposes and legal basis of the processing of personal data

Your data is required for the personnel selection procedure. Applicant management software is used to support this, although decisions are not based exclusively on automated principles. In concrete terms, we first store the data provided to us. On the basis of this information, we check whether an invitation to an interview can be considered as part of the selection process. If there is a basic suitability, we collect further personal data that is essential for the selection decision. If you are considered for employment, we will inform you of this further information to be collected.

Your personal data will be processed on the following legal basis:

Art. 6 para. 1 UAbs. 1 lit. b) DSGVO (initiation of a contractual or service relationship) in conjunction with Art. 9 para. 2 lit. b) and h) DSGVO, Art. 8 para. 1 sentence 1 no. 2 (processing of particularly sensitive data).
Art. 6 para. 1 subpara. 1 letter a, Art. 7 DSGVO (voluntary consent)

D.5. Categories of personal data processed

First name and surname,
name, date and place of birth,
nationality
Contact details (address, telephone number, e-mail address, if - voluntarily - provided)
Information on family circumstances (marital status, spouse, children)
photograph
School and professional history including qualifications and references, external training and further training, studies
Other information to be collected during the selection procedure (see D4).

D.6. Categories of recipients of personal data

Your data will be passed on to the extent necessary to carry out the personnel selection procedure to:

internal administrative departments or persons, insofar as they are involved in the recruitment process
Staff representatives (Staff Council), insofar as corresponding participation rights exist
BITE GmbH, Magirus-Deutz-Str. 16, 89077 Ulm, Germany, tel.: 0731/14 11 50-0, e-mail: info@b-ite.de, which is responsible for the application of the application management software.
(Art. 5 para. 1 sentence 1 no. 1 and 2 DSGVO and para. 1 UAbs. 1 letter e DSGVO).
Further data transfers - also to third parties for advertising purposes - do not take place.

D.7. Transfer of personal data to a third country outside the EU

Your data will not be transferred to a third country or an international organisation.

D.8. Duration of storage of personal data

We store your personal data obtained in the course of the personnel selection procedure for at least six months.
In the event of an unsuccessful application or in the event of its withdrawal, we will also destroy or delete the data you have submitted after six months following rejection. The retention or storage of the data within the aforementioned time limits is necessary in the event of any legal action.
In the event of employment, you will be informed separately about the then applicable regulations on the handling of your personal data (see D.4).

D.9. Data subject rights

According to the General Data Protection Regulation, you have the following rights:

If your personal data is processed, you have the right to obtain information about the data stored about you (Art. 15 DSGVO). If incorrect personal data is processed, you have the right to have it corrected (Art. 16 GDPR). If the legal requirements are met, you can request the deletion or restriction of processing (Art. 17, 18 DSGVO). However, the right to erasure pursuant to Article 17 (1) and (2) of the GDPR does not apply if the processing of personal data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority (Article 17 (3) (b) of the GDPR). You may object to the processing of your personal data by us at any time on grounds relating to your particular situation (Article 21 of the GDPR). If the legal requirements are met, we will no longer process your personal data. By using our online application system and sending your application, you voluntarily consent to the storage and further processing of your personal data. In this case, you are entitled to revoke this consent at any time; processing carried out up to the time of revocation remains lawful (Art. 7 Para. 3 DSGVO). Furthermore, if you have given your consent or if there is a contract for the processing of personal data with the help of automated procedures, you may have the right to have the data transferred to you or to another data controller (Art. 20 DSGVO). If you make use of your above-mentioned rights, we will check whether the legal requirements for this are met.

D.10. Obligation to provide personal data

The legal bases stated in D.4. result in the obligation to provide the required personal data. If this obligation is not fulfilled, we cannot approach your application.

D.11. Pool of applicants

If you consent to your application documents being included in the pool of applicants for filling subsequent vacancies, it is lawful to process your data for that purpose. If we are unable to offer you a position that is currently vacant, but believe on the basis of your profile that your application might be interesting for future job offers, we will store your personal application data for a twelve-month period if you expressly consent to such storage and use.

E. Categories of recipients

The recipients of data include members of staff who need the data to perform their work, as well as government authorities and agencies, banks, enquiry agencies, industry-specific software providers and IT service providers. These are carefully selected and monitored and, to the extent that they operate as processors for Eisenführ Speiser Patentanwälte Rechtsanwälte PartGmbB, are strictly bound by processing agreements.

F. No automated decision-making or profiling

Eisenführ Speiser does not use automated decision-making procedures or profiling.

IV. Your rights

You have the right:

under Article 15 GDPR to obtain information from us concerning your personal data processed by us. In particular, you may demand information about the purposes of the processing, the categories of personal data concerned, the recipients or categories of recipients to whom the personal data have been or will be disclosed, where possible the envisaged duration of storage, the existence of the right to rectification or erasure or restriction of processing of personal data or to object to such processing, the right to lodge a complaint with a supervisory authority, the source of your data, where they are not collected by us, and about the existence of automated decision-making, including profiling, and where relevant about the logic involved as well as the significance and the envisaged consequences of such processing for you;
under Article 16 GDPR to demand the rectification of inaccurate personal data or the completion of incomplete personal data stored by us;
under Article 17 GDPR to demand the erasure of your personal data stored by us, unless the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defence of legal claims;
under Article 18 GDPR to demand restriction of processing of your personal data, if the accuracy of the data is contested by you, the processing is unlawful but you oppose the erasure, we no longer need the data but require them for the establishment, exercise or defence of legal claims, or you have objected to processing under Article 21 GDPR;
under Article 20 GDPR to receive, in a structured, commonly used and machine-readable format, your personal data which you have provided to us, or to demand that said data be transmitted to another controller, where technically feasible;
under Article 7 (3) GDPR to withdraw at any time the consent you have granted to us. This has the consequence that we are no longer permitted to continue the data processing that was based on that consent; and
under Article 77 GDPR to lodge a complaint with a supervisory authority. To do so, you can normally approach the supervisory authority for your habitual place of residence, place of work or for our law firm.

V. Objection to processing of your personal data

If and insofar as your personal data are processed on the basis of legitimate interests pursuant to Article 6 (1) (f) GDPR, you have the right, pursuant to Article 21 GDPR, to object to the processing of your personal data on grounds relating to your particular situation, or to the processing of your personal data for direct marketing purposes. In the latter case, you have a general right to object that is implemented by us without a special situation having to be specified.

If you have any queries in this respect, please send them by email, fax or letter using the following contact details and clearly identifying yourself: